Terms and Conditions of Entry
1. General Information
Your participation in the Event and any payment of the Entry Fee shall be deemed
to be your acceptance of these Terms and Conditions. If you have any questions
regarding these Terms and Conditions or need any further clarification you should
contact the Event Organisers. If you do not agree with any part of these Terms and
Conditions you should not participate in the Event.
You must not compete in any manner with other Participants. You must not place any
bets of any kind in relation to the event. You must drive safely in accordance with all
SouthAfrican road laws with proper courtesy to all other Participants and members of the
public. In particular, you must not drive recklessly. If you are seen driving recklessly
or otherwise not in compliance with all Applicable Laws (see section 12 below) by
the Organiser, its employees, nominees or other Participants you will be removed
and prohibited from taking any further part in the Event.
The Peace Drive Rally (the “Event”) is not a race or a competition.
2. Age
You must be 18 or above in order to participate.
3. License and Passport
You must hold a current, valid and unrestricted South African driver’s license. It is your own
responsibility to ensure you are in possession of the correct documents you may require for the
Event.
During the Event, the Organiser may at certain times take control and possession
of your vehicle including without limitation for the purpose of applying decals to
your vehicle, transporting or storing your vehicle, public displays, pre-Event
preparation and in between day ‘stages’ of the Event.
4. Entry Fee
Early bird- R7500.00
Standard entry- R8500.00
Payment Plan- deposit R3000.00 plus 1st premium of R3000.00 plus 2nd premium
of R3000.00
Participation in the Event is only confirmed once the Entry Fee has been received
and confirmed by the Organiser. Until such time, no places or team numbers are
confirmed and any invoiced and unconfirmed spaces can and will be sold to the
waiting list.
You are responsible for paying the Entry Fee, plus any additional fees or fines which
may arise. . Any Unauthorised Participants in your car who are identified as not
paying the correct Entry Fees will be removed from the Event (see section 6).
The Entry Fee covers you plus 3 in the same vehicle. In total 4 persons per vehicle.
5. Refunds
The Organiser reserves the right to amend the advertised route at any stage.
All Entrants will be notified of any changes in writing in this instance.
You agree from the date the Organiser receives your Deposit and Entry Fee any or
part of the Entry Fee you have paid will be non-refundable. Refer to specific Rally
Event terms and conditions for a breakdown of payment and refund dates.
If you have to withdraw from the event for any reason you should notify the
Organiser immediately.
6. Transferal of Entry Fee
If you want to transfer your place to another individual then you must inform the
Organiser in writing before one month ahead of the Event. The Organiser reserves
the right to approve the proposed transferee
Once the Entry Fee has been paid this fee is non-transferable to any other future
Events or as any part payment of any future Events held by the Organiser.
7. Unauthorised Participants
For the avoidance of doubt, participating in the Event includes but is not limited to:
being a passenger in or driving a participating car for any part or any stage of the
Event when you are not registered as a driver or co- driver on the Event; being
inside the car displays without accreditation provided by the Organiser; attending
any dinners or events inside the Peace Rally venues or at any other location where
a Peace Rally dinner or event is hosted; attending the Peace Rally checkpoints;
attending the Peace Rally parties where they are not named on the guest list;
attending peace Rally Drivers Briefing, Drivers Registration or any other occasion
hosted during then Event.
For the avoidance of doubt a Participant cannot invite an individual to participate in
the Event unless they are the named driver or co-driver recognised by the Organiser.
Any unauthorised individual and / or Unauthorised Participants, without exception,
seen to be participating in the Event in any way will be charged immediately for their
participation by the Organisers. If an Unauthorised Participant has been introduced
by you the charge will be payable by you.
Unauthorised Participants are individuals who have not paid the Entry Fee and are
therefore not either the named driver or co-driver and subsequently are not
recognized or accredited Participants of the Event.
To participate in the Event you must pay the Entry Fee.
8. Personal Acquisitions
The Entry Fee into the Event does not include personal acquisitions and / or disbursements
including without limitation, petrol, telephone bills or other expenses and disbursements
incurred while staying in any of the accommodation or venues (including courier/postal
charges relating to sending luggage and room service charges), fines of any sort, or damage
caused at any venue visited.
9. Personal Acquisitions
Support Cars are determined to be a car that gives assistance to participating cars
and participants on the rally. These support vehicles are not allowed as the
Peace Drive Rally provides the necessary support.
They will not be permitted in any of the car displays or checkpoints and individuals
driving the Support Cars will not be recognised as participants of the Events. If they
are seen to be participating in the Event in any way then they will be recognised as
Unauthorised Participants and charged by the Organisers for their participation.
10. Venues and/ campsites
A fire will be provided for each tent area at allocated fire spots.
All venue accommodation tents will consist of no beds or bedding. Each participant
should provide their own sleep facilities.
Included in your Entry Fee you will receive one 4- sleeper tent at each overnight
venue location.
11. Compliance
The person(s) entering the Event and named on the Entry Form must participate in
the Event. If for whatever reason you are unable to participate, your entry place is not
transferable but you may transfer your place to another individual as outlined in
Clause 7.
You must participate in the Event in the vehicle you stated when completing the Entry
Form. You will only be able to participate in another vehicle subject to the Organiser's
consent (which it is entitled to withhold in its absolute discretion). If the Organiser
does not consent to you participating in a vehicle other than the one stated in the entry
form, you shall be refused access to further participating in the Event
(and you shall not be entitled to a refund of your Entry Fee).
You must comply with all applicable laws and regulations of the country and/or states
in which you are travelling ("Applicable Laws"), including without limitation all
speed regulations, laws of the road, laws relating to the safety of your vehicle and
laws relating to the possession or use of alcohol, drugs or other prohibited substances.
If you breach any Applicable Laws, the Organiser reserves the right at its sole
discretion and without being subject to any appeal to prohibit you from
participating further in the Event without giving any refund.
12. Conduct
You must conduct yourself appropriately at all times and abide by all the rules of the
Peace Drive venues.
13. Intoxicating Substances
There will be routine breathalyser checks on participants. The Organiser reserves
the right to prohibit you from participating further in the Event if you refuse a
breathalyser check.
If the Organiser finds you to be under the influence of alcohol or any other
intoxicating substances whilst driving or attempting to drive the Organiser reserves
the right to prohibit you from participating further in the Event.
You must not drive under the influence of alcohol or any other intoxicating substance
at any time.
You must not consume alcohol while driving.
14. Safety
You must not drive if your ability to do so safely and properly is in any way compromised by
illness, lack of adequate rest, or any other condition.
15. Indemnity
It is a condition of your entry to the Event that you agree to indemnify the Organiser, its
directors, officers, employees, agents and consultants against any and all claims, lawsuits and
causes of action whatsoever or howsoever arising and brought against the Organiser by any
third party as a result of your action or participation in the Event, including without limitation,
your violation of any Applicable Laws or laws or regulations or your breach of these
Terms and Conditions.
16. Force Majeure
The Organiser cannot be held responsible if it is not possible for it to fulfill any one
of its obligations or if a delay occurs in fulfilling its obligations due to any reason or
situation beyond its will power and control, including but not limited to incidents
arising from the operations of law enforcement in any territory, the general
instructions of any relevant official institution, provisions of law, regulation and
statute, instructions given by authorised officials such as police and government
officials, extraordinary situations, and other force majeure events. For the avoidance
of doubt, if the Organiser acting reasonably decides to call off the Event either before
the Event or during the Event due to an incident (such as a death or serious injury in
connection with the Event, or an event that otherwise naturally detracts from the
Event), such event will be considered to be a force majeure event in accordance with
this clause and the Organiser will have no liability, in particular and without
limitation, to refund the Entry fee or any part of it to any Participant.
The Organiser, its directors, employees, sponsors, advisors, agents and consultants
are not responsible if they cannot fulfill their obligations resulting from this contract
(including without limit the holding of the Event or any part of it) in cases of fire,
earthquake, epidemic diseases announced by the World Health Organisation, cyclone,
flood, aridity, strike, lightning, war in the country, revolution, civil war, terrorist
activities and similar troubles, blockade, embargo, confiscation and expropriation,
and in other cases defined as Force Majeure by any applicable laws and / or
Applicable Laws and regulations.
17. Logos
The Organiser shall not be responsible for any damage caused to your vehicle during
the application or removal of the official decal pack. Any issues should be discussed
directly with the company responsible for the application or removal.
You shall not be entitled to use any of the Organiser's, partners’ or sponsors’ logos,
trade marks or name for any purpose whatsoever. In particular, you shall not be
entitled to use the Peace Drive Rally logo or name on any website or in printed
materials.
You shall not deface, cover up or otherwise obscure such stickers and shall use all
reasonable endeavours to keep them visible at all times. Stickers are not permanent
and easily removable without damaging vehicle finishes. The Organiser will
therefore not be responsible for claims for damage to vehicle finishes as a result of
the application or removal of such stickers.
You agree to have the official Peace Drive Rally sticker pack applied to your vehicle
by Organiser's nominees and to maintain them on your vehicle during the entire
Event. This consists of the Peace Drive Rally logo and all official partners and
sponsors names and logos as well as your allocated entry number.
18. Personal Sponsorship
The Organiser will determine the location and size of your sponsor / sponsors names,
marks and / or logos on your vehicle and this will be communicated to you in
advance of the Event. If you wish to place your own sponsors / sponsors names,
marks and/or logos on your vehicle you should submit a written request (to the
Organiser) for permission to do so. Personal logos are to be produced at the cost
of the Participant and applied in the designated areas only after the official decal
pack has been applied.
Subject to obtaining the Organiser’s prior written consent as to the identity of your
personal sponsor(s) (up to a maximum of two (2) personal sponsors), you will be
entitled to place your own sponsors/sponsors names, marks and/or logos in two (2)
designated positions only on your vehicle provided that your sponsor/sponsors does
not / do not, in the Organiser's opinion and at its sole discretion, compete or conflict
with the Event’s Official sponsors.
Personal sponsorship for your vehicle is only permitted if you obtain the Organiser’s
prior written consent at least 30 days prior to the commencement of the Event.
19. Unauthorised Sponsorship
All unapproved branding will be removed immediately by the Organiser without
question or notification.
If you arrive at or attempt to participate in the Event with your vehicle, support
vehicle displaying the branding of a sponsor that has not been authorised by the
Organiser, you will be required at your own cost to remove such branding from your
vehicle, failing which you shall be refused access to and participation in the Event
(and you shall not be entitled to a refund of your Entry Fee).
20. Copying the Event
By signing below, you are agreeing that you will not organise, invest in or fund a rally or
similar event which attempts to replicate the Event or any of its unique features, activities and
components or which seeks to benefit in any way from the Organiser’s branding or goodwill.
Doing so will result in legal action by the Organiser and you hereby agree to remain liable for
any and all costs incurred by the Organiser on a full indemnity basis.
21. Violation of Terms
If you violate any of the above terms and conditions or refuse to follow the instructions given
to you during the Event by the Organiser or any of its employees or nominees, you may be
prohibited from further participation in the Event.
22. Refusal
In case of the cancellation of the Event or the refusal to allow you to participate
further, no refund of the Entry fee will be made.
The Organiser reserves the right to refuse your entry or participation prior to and
during the Event at any time and for any reason whatsoever (without being obliged
to disclose the reason).
23. Image Rights
You expressly release the Organiser, its directors, officers, agents, employees,
consultants, licensees and assignees from and against any and all claims which you
have or may have for invasion of privacy, defamation or any other cause of action
arising out of the production, distribution, broadcast or exhibition of photographs,
footage or any promotional materials.
You consent to the use of your name, image, likeness, voice and biographical
material about you in connection with any and all footage, publicity and related
promotional material and for any and all publicity and promotional purposes.
You further agree that the Organiser has the sole discretion to use or refuse to use any
photographs or footage in which you appear, and that if the Organiser does use such
photographs or footage, it may be edited at the Organiser’s
sole discretion.
You hereby waive any and all rights of publicity or privacy and grant the Organiser a
royalty-free license to utilise and exploit your appearance in the Event in any and all
manner and media throughout the world in perpetuity.
By participating in the Event you consent to be photographed and to be included in
the filming of footage documenting the Event.
24. Personal Filming
In all circumstances (both commercial and non-commercial) you agree not to
photograph, record, reproduce, publicise digitally or in printed media any road traffic
accidents, which may occur during the Event.
You are not entitled to reproduce or use photographs or footage of the Event on any
website for a commercial purpose, in any printed media or matter or in any television
program without first obtaining the prior written consent of the Organiser.
You are entitled to take photographs and film footage of your participation in the
Event for non-commercial purposes only (that is for personal and private use only).
25. Media Appearances
In the event that any press statements or media appearances are issued or required in
any way in connection with your participation in the Event, you will cooperate fully
with the Organiser in such activities.
You shall not be entitled to arrange or conduct any media appearances or make
statements to the press relating to your participation in the Event without obtaining
the prior written consent of the Organiser.
26. Change of Terms
You shall be deemed to have accepted the amended terms and conditions by
participating in the Event and/or by signing above.
The Organiser reserves the right to change these terms and conditions from time to
time subject to notifying you of the changes.
29. South African Law
South African law governs these terms and conditions, and you hereby irrevocably submit to
the exclusive jurisdiction of the Courts of South Africa in relation to any disputes arising from
the terms of this agreement including non-contractual disputes and in relation to its subject
matter or formation.
30. Entire Agreement
These Terms and Conditions of Entry, the Waiver and the Entry Requirements Form constitute
the whole agreement between the parties and supersede any previous arrangement,
understanding or agreement reached between the parties whether in oral or written from.
31. Confidentiality
You agree to keep confidential, and not disclose to any third party, details of any incidents that
occur during the Event including, without limitation any and all details of any road traffic
accidents that may occur during the Event
Waiver
Release and Waiver of Responsibility
1. Risks Associated with Participation
I acknowledge and accept that participation in an event such as the Peace Drive Rally
(the “Event”) is potentially dangerous and that there are numerous risks associated with my
participation. Such risks and dangers include, but are not limited to, traffic accidents, collisions
with pedestrians, vehicles, other drivers, and/or fixed or moving objects, and the negligence of
other drivers. Further, I fully understand and accept that my participation in the Event may
result in serious bodily injury and/or death to myself, or others. I further realise and understand
that the route of the Event will require driving on public roadways upon which the hazards of
travelling are to be expected. Further, I realise that participation in the Event will require
strenuous physical exertion, as participants will be required to drive for very long periods of
time over several days, including the risk of driving through inclement weather
2. Assumption of the Risks
With full knowledge and understanding of the risks associated with my participation in the
event, I enter the Event voluntarily and fully accept and assume every such risk for loss,
damage, or personal injury (including death).
3. Compliance with the Terms and Conditions
I agree to comply with all the Event’s terms and conditions of entry. I acknowledge and
understand that the Organiser of the Event will use reasonable efforts to ensure that all other
participants abide by the terms and conditions of entry, but that it cannot guarantee that the
participants will abide by these terms and conditions.
4. Release of Liability
In consideration for being permitted to participate in the Event, I hereby waive, release, and
forever discharge, for myself, my heirs, executors, administrators and legal representatives, any
and all rights and/or claims which I have, may have, or may hereafter accrue to me against the
Organiser, its officers, directors, employees, consultants, agents and event sponsors for any
and all damages, personal injuries (including death), and/or claims which may be sustained by
me or my vehicle directly or indirectly arising out of my participation in the event
(including the application of emergency or medical services at the event) even if the damages,
injuries (including death), and/or claims are caused by the negligence of those persons listed
above or otherwise (including out of the transportation of my vehicle by air arranged by the
Organiser) save that nothing in these Terms and Conditions shall be construed as excluding or
limiting the Organiser’s liability for personal injury or death arising from its negligence or the
negligence of persons under its control. Further, I covenant not to sue the Organiser, its officers,
directors, employees, consultants, agents and Event sponsors for any and all damages, personal
injuries (including death), and/or claims which may be sustained by me directly or indirectly
arising out of my participation in the Event. This release and discharge includes, but is not
limited to, claims for personal injury, death, property damage, economic loss, breach of
contract, lost wages, contribution indemnity, indemnity, punitive damages, negligence, or any
other legally recognisable claim arising out of my participation in the Event
(including all legal costs associated with such claims).
5. Indemnity
I hereby agree to release, defend, indemnify, and hold harmless the Organiser, its officers,
directors, employees, consultants, agents, Event sponsors and licensees and assigns from and
against any and all claims, demands, damages, suits, liabilities or actions arising directly or
indirectly out of my actions or otherwise from my participation in the Event whether made or
claimed during or after the Event, including all associated costs and expenses and any amounts
which the Organiser may pay as a settlement or compromise of any such claims or liabilities.
I have read this waiver, fully understand its terms, and understand that I have given up
substantial rights by signing it. I have done so freely and without inducement, coercion, or
duress. I intend this waiver to be a complete and unconditional release of all liability to the
greatest extent allowed by law. I agree that, if any portion of this waiver is held to be invalid,
the balance of the waiver shall continue in full force and effect. Please note that by completing
the entry form and accepting these terms and conditions you are concluding a legally binding
agreement with us to participate in the Event on these terms and conditions.
By making payment and by booking your place, you accept and acknowledge that:
By making payment and by booking your place, you accept and acknowledge that:
- You have read, fully understand and accept the terms of the Waiver.
- You agree and abide to the Ts&Cs contained within this Agreement;
- You have read and fully understand the Ts&Cs contained within this Agreement;
